7 May 19 (annual)

Minutes of Broomfield Parish Council Annual Meeting held on
7th May 2019 at 7.30 pm in Broomfield Village Hall

Present: Cllr Duncan Henderson, Cllr Paul Trolley, Richard Coate, Stephen Hughes, Alicia Aras, Peter Hall (Clerk), one member of the public.

1) Apologies for absence:
None

2) Acceptance of Office:
Newly elected Councillors Paul Trolley, Richard Coate, Alicia Aras and Stephen Hughes signed Declaration of Acceptance of Office forms. It was noted that one vacancy remained which needs to be filled by co-option within 35 days.

3) To elect the Chair:
Cllr Coate proposed Cllr Trolley as Chairman, Cllr Aras seconded this and all agreed. Cllr Trolley signed the Declaration of Acceptance of Office. At this point Duncan Henderson stepped down as Chairman and was thanked for his dedication to the Council and Parish during his time on the Parish Council. He was wished well on his forthcoming move.

4) To elect the Vice-Chair: Cllr Trolley proposed that Cllr Hughes took this position and Cllr Aras seconded this, all agreed.

5) To make the following appointments:
The following were agreed:
• Parish Path Liaison Officer – Alicia Aras
• Village Hall representative – Alicia Aras
• Parish Cluster representative – Richard Coate
• AONB representative – Paul Trolley

6) To consider the internal audit report for 2018/19
The Clerk reported that the internal audit had been completed and no issues had been raised.

7) To agree the Annual Governance Statement for 2018/19:
This was read out by the Chairman, agreed and signed.

8) To agree the Accounting Statements for 2018/19:
The accounts were summarised by the Clerk, the accounting statements agreed and signed by the Chairman.

9) To certify exemption from external audit:
The committee agreed that the Council met the criteria to certify itself as exempt from a limited assurance review. The Chairman signed the certificate and the Clerk stated he would place all required documents on the Parish website before 1st July 2019 as required by the regulations.

10) Payments for approval:
The following urgent payments were approved:
• BHIB Insurance £262.24
• SALC £61.80

11) Date of next meeting: the next full Parish Council meeting will be held on Tuesday 4th June 2019.