26 Feb 19 (draft)

Draft Minutes of a Meeting of Broomfield Parish Council
held on Tuesday 26th February 2019, 7.30 pm, Broomfield Village Hall

Present: Cllr Duncan Henderson (Chairman), Cllr Rebecca MacDonagh, Cllr Paul Trolley, Cllr Richard Coate, District Cllr Anne Fraser, Peter Hall (Clerk), Bill Jenman (AONB Service), 9 members of the public.

1) Apologies for absence:
County Councillor Bill Revans.

2) Declaration of members’ interests:
Cllr Coate declared an interest in planning application 10/18/00014.

3) Public comments on agenda items:
None

4) Approval of Minutes:
The revised minutes from the meeting on 18th September 2018 and the minutes from the meeting on 20th November 2018 had been previously circulated and were approved and signed by the Chairman.

5) Matters arising from the Minutes:
• Cllr MacDonagh stated that she was in close contact with Eliza Carrone from the NHS and was close to finalising a date for a community health check event.
• The Chairman stated that there was no further progress on the provision of ultrafast broadband to the Parish.

6) Broomfield Common management plan:
Bill Jenman from the AONB Service gave a verbal presentation following his recent inspection of the Common. He proposed some management objectives and actions to be taken to achieve these within the next 5 years. The project would be included in the AONB Landscape Partnership Scheme due to be submitted in September 2019. A lottery decision would be expected in March 2020 with work to start in October 2020. The next steps would be to ascertain the support of Parishioners, draw up the management plan and work with Sedgemoor DC on the legal aspects in parallel. The meeting supported this approach and Bill agreed to provide the Clerk with an electronic copy of his proposal for publication on the Parish website, with publicity in Link-Up.

7) Highways update:
Cllr Trolley reported that Highways are due to complete work on filling ruts on the road between the Pines and Volis Hill before the end of March. He had also found that only three out of six dumpy bags of salt had been provided by SCC and had had no response to his complaint.

8) Rights of Way update:
Cllr Trolley reminded the meeting that issues with Rights of Way should be reported to SCC via their website. There is a link on the Parish website.

9) AONB management plan:
Cllr Trolley informed the meeting that the AONB Service was working on a review of its 5 year management plan and proposals are on the AONB website. He stated that the AONB had indicated its desire not to be included in Exmoor national park.

10) Litter pick 2019:
Cllr Trolley indicated that he would again lead efforts for Broomfield to join in the Keep Britain Tidy initiative which will run from 22 March to 23 April. He has pickers, hi-viz, gloves and bags and there will be a call for volunteers in the April Link-Up.

11) Somerset Wood:
The Clerk stated that he had received a request from Cheddon Fitzpaine PC for a contribution to the maintenance of the new Somerset Wood which is to be a lasting memorial to the 11281 soldiers from Somerset who fought and fell in WW1. He would clarify the amount requested and report back. The meeting expressed some surprise that the project had gone ahead without any guarantee of the funds needed to maintain the wood.

12) Planning applications since last meeting:
The following were noted:
– 10/18/00010 – Change of use of existing agricultural building to retail at Westleigh Farm – permission granted by SDC
– 10/18/00014 – Erection of an agricultural livestock building and yard area and the formation of a new access at Owls Hill Farm (revised scheme) – permission granted by SDC
– 10/18/00015 – Erection of building for use as dog grooming facility and spa at Ivyton Farm – under consideration by SDC
– 10/18/00016 – Conversion and reroofing of outbuilding to form a garage, store and gym at Durretts Farm – permission granted by SDC.

13) Payments for approval:
The following were agreed:
– Website domain registration – £15
– Hire of village hall – £98
– Grass cutting on the Commons – £408

14) Election timetable:
The Clerk stated he had received the following information from Sedgemoor DC regarding the forthcoming Parish Council elections.
– March 18 – Notice of Election published and purdah commences
– March 18 – First day candidates can deliver nomination papers to Sedgemoor DC offices (post is not acceptable)
– April 3 – Last day for submission of nomination papers and last day a candidate can withdraw
– April 4 – Statement of persons nominated published
– April 24 – Publication of notice of poll (if required)
– May 2 – Polling day (if required)
A poll will only be required in Broomfield if more than 5 candidates are nominated.
The Clerk will publish more information on the website next week, after he has attended a meeting with Sedgemoor DC.

15) Urgent Matters to Report:
– The Chairman reported that a thank you letter had been received from the Spaxton Village Hall committee stating that the outdoor gym had been completed thanking the council for their contribution of RLT2 funds. He invited parishioners to try out the facility.
– The Chairman informed the meeting that Keith Armstrong had a memory of a Canadian Airplane crash on Buncombe Hill in which 6 airmen had been killed. His cousin who had been a nurse at the time had helped in the incident. There was a concern that this memory would soon be forgotten and whether a memorial might be in order. The Chairman would research the matter further.

16) Public Forum:
There were no further comments from the public.

17) Items for next meeting:
As per actions above.

18) Date of Next Meetings:
Tuesday 16th April 2019.
Tuesday 14th May (annual PC meeting and annual Parish meeting).

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