19 June 18

Minutes of a Meeting of Broomfield Parish Council
held on Tuesday 19th June 2018, 7.30 pm, Broomfield Village Hall

Present: Cllr Duncan Henderson (Chairman), Cllr Rebecca MacDonagh, Cllr Paul Trolley, Cllr Richard Coate, District Cllr Anne Fraser, County Cllr Bill Revans, Peter Hall (Clerk), 8 members of the public.

1) Apologies for absence:

2) Declaration of members’ interests:
Cllr Coate declared an interest in planning application 10/18/00009.

3) Public comments on agenda items:
– A parishioner pointed out that trees on Broomfield Common close to the road were potentially dangerous and asked who was legally responsible if someone were injured or killed.
– Two parishioners asked for the draft report on the future of the Common to be made available to the public.
– A parishioner stated that trees next to the road were the landowners responsibility but no-one would act until someone was killed or injured. He further stated that Somerset Highways were not acting to repair damage caused large vehicles on Rose Hill. One solution would be to ban such vehicles in the AONB.
– Several parishioners voiced their objections to planning application 10/18/0009 and were encouraged to submit these individually to Sedgemoor via the planning process.
– Several parishioners voiced their objections to the co-option of Cllr Coate and the decisions not to co-opt two applicants for the vacancy caused by the resignation of Cllr Ogle.

4) Approval of Minutes:
The minutes from the meeting on 17th April and the annual meeting on 1st May had been previously circulated and were agreed and signed by the Chairman.

5) Matters arising from the Minutes:
• Cllr MacDonagh will again (for the final time) follow up holding a community health check event in Broomfield.
• The Chairman had heard from Stuart Riggs at the National Trust that they were not in a position to apply for the RLT2 funds could be used for play facilities at Fyne Court. The Council agreed to give the Trust a deadline to provide one quote, which would be sufficient to earmark the funds. If this was not forthcoming it was agreed to offer the funds to Spaxton PC who were currently fundraising for an outdoor gym.
• The Clerk had received further forms from the bank for Cllrs Trolley and MacDonagh to complete before they could become cheque signatories.
• The Clerk had provided Councillors with guidance on what surplus funds could be used for. Further discussion is required pending the finalisation of a management plan for Broomfield Common.

6) Broomfield Common Management Plan:
Cllr Trolley stated that no comments had been received from SDC or SCC (joint custodians of the Common) on the draft report he had produced. He suggested that the best outcome would be for them to delegate their responsibilities to the AONB Service.

It was agreed to set up a meeting with the two Councils, with the help of District Cllr Fraser and County Cllt Revans. In the meantime the Clerk would write to the Heads of Legal pointing out that public safety was at risk. Futhermore Cllr Trolley would obtain quotes from qualified persons to carry out a survey to identify the risk.

Cllr Fraser suggested contacting Jeanette Burton, the Tree Preservation Officer at Sedgemoor to see if she would be qualified to provide advice.

Councillors agreed to publish Cllr Trolley’s document on the Parish website with caveats that this is his initial opinion as a layman, but is not for comments at this stage, pending liaison with AONB/SDC/SCC. Parishioners would be fully involved at the appropriate time.

7) Highways Maintenance:
Cllr Trolley stated that he was still waiting for a delivery date from Somerset Highways for stone to effect ‘self-help’ repairs to road verges.

The Travel Somerset website states that two roads in the Parish are due to be resurfaced this year: from the Pines to Parkend and from Oggshole towards Claveshay. The Parish is number 52 out of 55 in Sedgemoor to have its verges cut.

Cllt Trolley pointed out to the meeting that the Parish Council does its best to represent parishioners views but priority decisions are made by Highways. Parishioners would be reminded via Link-Up that landowners are responsible for the safety of trees adjoining the highway.

Cllr MacDonagh stated her view that issues with boundary hedges and trees were best discussed and resolved face to face by neighbours.

Cllr Revans pointed out that there was to be a consultation on National Parks and one possibility was that the Quantocks AONB could become part of Exmoor National Park. In this case it might be possible to put in place further traffic restrictions.

8) Fingerpost Restoration:
Cllr Trolley reported that he had attended a meeting in North Petherton organised by SCC. Parish Councils are now responsible for maintenance of fingerposts in the county. He is in possession of a certificate allowing him to inspect signposts but only where the speed limit is 40mph or less. He will be looking for volunteers to help with maintenance (cleaning/painting).

9) Planning Applications since last meeting:
– 10/18/00002 Retrospective application for the change of use and conversion of commercial storage space to provide ancillary worker’s accommodation at the Travellers Rest – supported by BPC, permission granted by SDC.
– 10/18/00004 Change of use of land from agricultural to commercial to create a dog exercise area on land to the north of Park End Road – withdrawn
– 10/18/00005 Alterations and conversion of outbuilding to store, gym and garage, change roof materials to slate and installation of roof lights at Durretts Farm – withdrawn
– 10/18/00006 Replacement of 12no. 6 person tents with 6no. semi-permanent modular structures with adjustable boltable legs which will sit upon pad support at Outposts Ltd, Lydeard Farm – no observations by BPC, permission granted by SDC.
– 10/18/00008 Prior notification for the proposed extension of the existing agricultural livestock building to provide additional storage at Cobbs Cross Farm – permitted development.
– 10/18/00009 – Erection of an agricultural livestock building and yard area and the formation of a new access at Owls Hill Farm – Cllr Coate left the room and after discussion it was agreed to support this application. Cllr MacDonagh would draft a response to SDC, which would be public on the Planning website.

10) Finance:
The following payments were approved:
o BHIB Insurance Brokers (PC insurance) – £255.23 (retrospective)
o Somerset Association of Local Councils (subscription) – £61.21 (retrospective)
o Broomfield PCC (grant) – £200.00
o Broomfield Village Hall (grass cutting in car park) – £260.00
o Ann Manders (PAYE administration) – £25.00
o Musgrove Scanner Appeal – £250.00

The Clerk stated that following a National Salary Award his salary was due to increase from £88.73 to £93.41 per month, backdated to 1 April. This was agreed.

11) Parish Councillor Vacancy:
There had been two applications for the vacancy caused by the resignation of Cllr Ogle. A discussion on suitability had been held with one candidate and would be held shortly with the other. The vacancy remains open but it was pointed out that the whole Council was up for election in May 2019.

12) Urgent Matters to Report:

13) Public Forum:
Nothing raised.

14) Items for next meeting:
As per actions above.

15) Date of Next Meeting:
Tuesday 18th September 2018.