18 Sept 18 (draft)

Draft Minutes of a Meeting of Broomfield Parish Council
held on Tuesday 18th September 2018, 7.30 pm, Broomfield Village Hall

Present: Cllr Duncan Henderson (Chairman), Cllr Rebecca MacDonagh, Cllr Paul Trolley, Cllr Richard Coate, District Cllr Anne Fraser, Peter Hall (Clerk), Bill Jenman (AONB Service), 8 members of the public.

The Chairman prefaced the meeting by stating that in future members of the public would be invited to speak only at the requisite points on the agenda. He reminded the meeting that Councillors are volunteers attempting to act in the best interests of all the community. Any abuse of the Council or Councillors, as occurred at the previous meeting, is not acceptable.

1) Apologies for absence:
County Councillor Bill Revans.

2) Declaration of members’ interests:
Cllr Coate declared an interest in planning application 10/18/00009.

3) Public comments on agenda items:
A parishioner asked for clarification of the item in the previous minutes regarding the vacancy for a Parish Councillor. It was explained that there was still one vacancy for a councillor and no-one new had come forward. Elections are to be held in May 2019 and prior to that the whole Council will stand down. It will be up to individual councillors to decide if they wish to stand for re-election. If there are five or fewer nominees they will be elected automatically, otherwise there will be an election in the Parish.

4) Approval of Minutes:
The minutes from the meeting on 19th June had been previously circulated and were agreed and signed by the Chairman.

5) Matters arising from the Minutes:
• Cllr MacDonagh will again (for the final time) follow up holding a community health check event in Broomfield – ongoing.
• The Chairman confirmed that the RLT2 funds had been transferred to Spaxton PC who were currently fundraising for an outdoor gym.
• The Clerk confirmed that Cllrs Trolley and MacDonagh were now cheque signatories.
• The Clerk had provided Councillors with guidance on what surplus funds could be used for. It was agreed that ideas would be sought via Link-Up.
• The Clerk informed the meeting that he had received an email from the Legal Department at Sedgemoor DC regarding the Common. It appears that, although the Common is subject to protection by the three Councils, this power simply allows an authority to take steps to protect the land from unlawful interference and take certain enforcement action in relation to encroachment and offences committed on the land. There is no power to manage the common, however Sedgemoor DC does have the power to make a scheme for the regulation and management of the Common, should it choose to do so. A meeting is now required to clarify the situation and next steps.
• Cllr Trolley confirmed that Somerset Highways have obtained additional funds and intend carrying out some road and verge repairs in the Parish in the current financial year.
• Cllr Trolley reported that a survey of the safety of trees on the Common adjoining the highway had been carried out and had identified that risks were moderate to low. The report recommended that a five year plan be instigated within twelve months of the survey.

6) Landscape Partnership Scheme:
Mr Bill Jenman introduced himself as Development Officer for the Landscape Partnership Scheme at the Quantock AONB Service. He explained that funding will be available from the Heritage Lottery Fund for projects which enhance and increase enjoyment of the landscape. He is expecting to put in a bid for funding in 2019 and has inherited 26 projects for review. He is open to developing the relationship with the Parish Council and would welcome any ideas.

7) Planning applications since last meeting:
The following were noted:
– 10/18/00009 – Erection of an agricultural livestock building and yard area and the formation of a new access at Owls Hill Farm – permission refused by SDC.
– 10/18/00012 – Change of use and conversion of outbuilding from ancillary residential accommodation to form a holiday let at 3 Globe Cottages – permission granted by SDC
– 10/18/00013 – Certificate of Lawfulness for the proposed erection of building for use as office at 2 Globe Cottages – permission granted by SDC.
8) Finance
– The following payments were approved:
o SALC (planning training) – £60.00
o Bryn Andrews Associates (tree survey) – £250.00

9) Broadband Update:
The Chairman read out a letter from a government minister sent to a parishioner, which confirmed that Broomfield was in the Connecting Devon & Somerset fibre broadband roll-out. The Chairman stated that he had attempted to contact CDS but had received no reply. The Clerk reported that the Gigaclear website showed that installation was due to commence in Q1 2019 and complete in Q3.

10) Harvest Supper
The Chairman outlined arrangements for the harvest supper on 28th September and stated that tickets were still available from him.

11) Urgent Matters to Report:
– The Clerk reported that he had received a complaint about dangerous dogs loose in the road outside a residence in the Parish and had referred this to the Sedgemoor Dog Warden. He was awaiting an update from her.
– Cllr MacDonagh stated that she was about to receive a delivery of free daffodil bulbs from Sedgemoor DC and was looking for suggestions as to where they should be planted.

12) Public Forum:
A Parishioner raised the issue of communication within the Parish and how to get people to sign up for the email updates. The website link for registration would again be published in Link Up.

13) Items for next meeting:
As per actions above.

14) Date of Next Meeting:
Tuesday 20th November 2018.

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