17 May 16 (annual)

Minutes of Broomfield Parish Council Annual Meeting held on

17 May 2016 at 7.30 pm in Broomfield Village Hall

Present: Cllrs Carol Pearson, Duncan Henderson, Jan Johnston, District Cllrs Anne Fraser, Bill Revans, Peter Hall (Clerk), seven members of the public.

1)      Apologies for absence: Cllr Robert Sharpe, Cllr Michael Kingscote

2)      To elect the Chair: Cllr Pearson proposed Cllr Henderson as Chairman, Cllr Johnston seconded this and all agreed.

3)      To elect the Vice-Chair: Cllr Johnston proposed that Cllr Kingscote took this position and Cllr Pearson seconded this, all agreed.

4)      To make the following appointments: It was noted that Cllr Pearson and Cllr Johnston had both resigned from the Council and this would be their last meeting. Jan Johnston agreed to carry on as PPLO as it was not necessary for this position to be filled by a Parish Councillor. The following appointments were agreed:

·  Parish Path Liaison Officer – Jan Johnston

·  Village Hall representative – Vacant pending appointment of new Councillors

·  Quantock Cluster representative – Cllr Henderson

·  AONB representative – Cllr Henderson

5)      Finance:

·         To agree the annual governance statement: this was read out to the meeting, and unanimously agreed and signed by the Chairman.

·         To approve the draft annual accounts: the accounts had been previously circulated by the Clerk and were unanimously approved by the Council (copy attached).  The related accounting statements were signed by the Chairman.

·         The following payments were approved

o   AON Insurance – it was agreed to take advantage of the 5% discount on offer for a 3 year commitment – £315.40

o   Somerset Association  of Local Councils annual subscription – £58.85

6)      Date of next meeting: the next full Parish Council meeting will be held on Tuesday 21st June 2016.