1 May 18 (annual)

Minutes of Broomfield Parish Council Annual Meeting held on
1st May 2018 at 7.30 pm in Broomfield Village Hall

Present: Cllrs Duncan Henderson, Paul Trolley, Rebecca MacDonagh, Richard Coate, District Cllr Anne Fraser, Peter Hall (Clerk), seven members of the public.

1) Apologies for absence: None

2) To elect the Chair: Cllr Trolley proposed Cllr Henderson as Chairman, Cllr MacDonagh seconded this and all agreed. Cllr Henderson signed the Declaration of Acceptance of Office.

3) To elect the Vice-Chair: Cllr Coate proposed that Cllr MacDonagh took this position and Cllr Henderson seconded this, all agreed.

4) To make the following appointments:
The following were agreed:
• Parish Path Liaison Officer – Paul Trolley
• Village Hall representative – Rebecca MacDonagh
• Parish Cluster representative – Duncan Henderson
• AONB representative – Paul Trolley

5) To consider the internal audit report for 2017/18
The Clerk reported that the internal audit had been completed and no issues had been raised.

6) To agree the Annual Governance Statement for 2017/18:
This was read out by the Chairman, agreed and signed.

7) To agree the Accounting Statements for 2017/18:
The accounts were summarised by the Clerk, the accounting statements agreed and signed by the Chairman.

8) To certify exemption from external audit:
The committee agreed that the Council met the criteria to certify itself as exempt from a limited assurance review. The Chairman signed the certificate and the Clerk stated he would place all required documents on the Parish website before 2nd July 2018 as required by the regulations.

9) Date of next meeting: the next full Parish Council meeting will be held on Tuesday 19th June 2018.